The document is available in Chinese and English. In case of inconsistency, the Chinese version shall prevail.
Rules for the Implementation of Management of International Student (Undergraduate Student) Academic Affairs
(Revised in July 2007)
第一章 总 则
Chapter One General Provisions
1. In order to promote Zhejiang University’s international student education and improve the management of academic affairs of international students, the Rules of Implementation are drawn up on the basis of “Management Regulations on Higher Learning Institutions Enrolling” (Ministry of Foreign Affairs, and Ministry of Public Security No.9 Decree 2000), “Management Regulations of Higher Learning Institution Students” (Ministry of Education No.21 Decree 2005) and “Rules of Implementation of Zhejiang University Undergraduate Students Academic Affairs” (Revised in July 2005).
2．The international students referred to in this document refer in particular to international undergraduate students.
Chapter Two Admission and Registration
3. Any international student who have completed their senior high school studies and whose Chinese proficiency meets admission requirements can apply for undergraduate programs in
4. The International College is responsible for the admission, enrollment and arranging preparatory Chinese language course for International students who are sponsored by Chinese Government Scholarship (CSC student in abbreviation) according to the allocation plan issued by China Scholarship Council. Before the beginning of the new academic year,
5. The International College is responsible for checking the application materials submitted by self-sponsored students and forwarding the materials to the Office of Academic Affairs for examination and approval. The
6. International students who are studying as undergraduates in other universities home and abroad or students who have completed special training studies in foreign colleges which have signed cooperation and communication agreements with
7. International students are expected to come to the university within designated period of time to get registered with Admission Notice and related identification papers and make payment of tuition fee and other fees. Those who fail to get registered should ask for leave from the
8. Anyone who is checked and found to have practiced fraud, deception or irregularities will be deprived of his/her admission qualifications and student status.
9. New international students who are diagnosed in physical checkup as having illnesses which are regarded as not suitable for schooling by Chinese regulations will, in principle, be disqualified from enrollment and asked to leave
10. Each academic year consists of four semesters, namely, autumn semester, winter semester, spring semester and summer semester. International students who have been admitted must arrive at the school to get registered on time according to the school calendar. There are two registrations in one academic year, respectively on autumn semester and spring semester. Tuition fee for one academic year must be paid at the beginning of autumn semester. Registration will be made until after the tuition fee is paid. Those who fail to register on time should make application for delayed registration. Those who fail to make the application will be regarded as being absent from school without leave. Those who do not apply for leave or fail to register two weeks after the leave will be regarded as quitting schooling.
11. The longest length of schooling for international students to study in the university is 2 years in addition to the prescribed period of the specialty. Those who fail to complete the studies within the period will NOT be registered. For students who retain their student status while going back to home countries to serve military service, the time of military service is not to be calculated into the length of schooling.
Chapter Three Attendance and Discipline
12. International students must attend all the courses and other education links (courses as the general term hereafter) stipulated in the university’s education arrangement and all the other compulsory activities prescribed by the university. Students must conscientiously observe study disciplines.
13. Various methods can be applied to record the attendance of international students’ course studies, internships and social surveys, etc. Students who are not able to attend course studies and other activities prescribed by the university because of illness or other reasons should make application for leave in advance. Those who fail to ask for a leave or those who exceed their permitted leaves will be regarded as cutting classes. Students who cut courses will be criticized or given disciplinary penalties according to the seriousness of the cases.
14．International students should submit written application in advance for leave. Certificate from
Chapter Four Academic Performance Assessment and Record of Grades
15. To make sure the international students to have a reasonable study pace and be able to complete their studies in a prescribed period of time, the compulsory courses in each academic year should be no less than 30 credits. The university will appraise the students’ completion of studies in stages. Students who have studied for two years are expected to obtain at least 1/3 credits required for graduation; Students who have studied for three years are expected to obtain at least 1/2 credits required for graduation. The required amount of credits for each academic year can be properly reduced in the case that the prescribed length of the schooling of the specialty is longer than 4 years.
16. International students must attend on schedule the assessment of all the courses and practical education links (including internship, experiment, course project, graduation thesis/project, etc). The result of the assessment of a course will be recorded in the student’s transcript and placed on file. If a student fails to drop a course through official formalities and attend the assessment of it, he/she will be regarded as being absent from test without good reason. Thus the course will be scored ZERO and it will be recorded into credit system. Students can apply for dropping a course one week before the examination and with the approval from the university’s Office of Academic Affairs, the result of the assessment of the course will be Giving up Examination and not recorded into credit system.
Students in the cases as follows are NOT allowed to take the final examination of a course:
I. Being absent for 1/3 of the total class hours of a course;
II. Being absent for 1/3 of the total hours of an internship or an experiment or being unable to pass the assessment of an internship or an experiment.
17. Both Absolute Scoring System and Relative Scoring System can be applied to evaluate international students’ academic performance according to the different natures of the courses. Hundred-mark system, Grade system (A, B, C, D, F) and Two-grade system (pass or fail) can be applied to record the study result.
Both final examination result and performance during the semester/term should be taken into consideration to evaluate a student’s academic performance in a course. The latter should cover a reasonable proportion. Students will obtain the credits of a course after they complete the studies as stipulated in the course syllabus and pass the assessment.
18. International students are allowed to carry a Chinese dictionary to examinations and have an extra half an hour in addition to the prescribed time for an examination.
Chapter Five Self-education, Re-taking the Course, Postponing Test and Course Exemption
19. Students with good academic performance, strong self-teaching ability or whose courses clash with each other in time can apply for exemption from the whole course or part of a course with the approval of the course teacher and the person in charge of academic affairs in his/her specialty school. The students who are exempted from a course or part of a course can apply for being exempted from handing assignment, but they shall still attend experiments and examinations.
20. Students can re-attend a compulsory course if they fail the assessment. Students can choose to either re-attend the course or take another course if they fail the assessment of an optional course. A re-examination can be offered before the students’ graduation in the case that the course is not offered in the last term before graduation and thus re-attending the course is not possible. If a student is not satisfied with the test result of a course, although he/she has passed the assessment, he/she can re-take the course for no more than twice. The result of re-taking the course will be put on academic file and the higher mark/grade will be recorded as the valid result. The academic performance of re-taking a course will be evaluated as stipulated in No.17 Clause and the result will NOT be recorded into credit system.
21. International students who are hospitalized or have to stay in a hospital for further observation in emergency cases can apply for postponing exam(s) with certificate from hospitals of Class A Grade two or above. The application shall be approved by the specialty school and submitted to the university’s Office of Academic Affairs. The students in the case of postponing exam(s), in principle, should attend the final examination of the same course(s) next time, another postponement arrangement shall be made in case the times of different examinations clash with each other.
The result of a postponed test is usually the mark/grade a student gets from the final examination paper. In case the assessment of the course includes experiment(s) or other links, the previous course teacher is responsible for providing the mark/grade which will be integrated into the final assessment result.
22. Issues including the change of the education scheme, the transfer of the credits and so on caused by the student status change for reasons such as specialty transfer will be dealt with according to relevant university regulations on undergraduate student course exemption.
Chapter Six Specialty Transfer
23. International students of other than Chinese as Second Language majors can apply for specialty transfer with reasons as follows:
1). Certain illness or physiological defect is found after the student gets enrolled by the university and certain medical institutions designated by the university produce the proof that with the illness or physiological defect, the student is not able to continue studies in the current specialty but able to study in other specialties within the university;
2). Students, verified by relevant university departments and offices, indeed have difficulty studying the current specialties and his/her personal development will be hindered if the specialty is not transferred;
3). Students have outstanding achievements in certain fields (high standard paper, academic research achievement, award certificate, etc) and their talents will be better developed if the specialty is transferred;
4). Students with other special reasons.
24. Students of CSL (Chinese as Second Language) major, in principle, are not allowed to transfer to other specialties. But they can apply for other specialties after quitting their current schooling. The university will check their application materials according to certain admission requirements and decide whether to enroll the students or not.
25. Non-degree Chinese Language Program students who meet the admission requirements of undergraduate program can apply to transfer to CSL (Chinese as Second Language) program. The credits they have obtained from specialty courses in the previous studies can be transferred after verification.
26. International students in the following cases will NOT be allowed to specialty transfer:
I. Students who are in their third year of studies;
II. Students who should be ordered to quit school;
III. Students who apply without good reasons.
27. The application for specialty transfer should be made by the student him/herself with relevant certificates and materials for departments and offices concerned to approve. Applications from students who are still studying in the Broad Discipline will be dealt with by International College and the university’s Office of Academic Affairs. Applications from students who have chosen their major of study will be dealt with by their current school, the school they apply to transfer to, International College and the university’s Office of Academic Affairs. Applications from Chinese government scholarship students should be approved by China Scholarship Council and their countries’ embassies in China.
In principle, only one specialty transfer will be allowed for an international student when he/she is in the university. Generally the transfer application should be made in the first week of spring or autumn term.
Chapter Seven Suspension of Schooling and Resuming Schooling
28. International students who are diagnosed by hospitals of Class A Grade two or above as in need of long time rest should suspend schooling. Students who suffer from hepatitis, TB or other infectious diseases should suspend schooling. Female international students can apply for suspension of schooling because of child-bearing. Students with other special reasons can apply for suspension of schooling after getting approval from Zhejiang University.
29. Application for suspension of schooling should be made by the student him/herself and verified by the specialty school and International College and submitted to the university’s Office of Academic Affairs for approval. The period of suspension should be less than one year. If a student can not resume schooling after suspension due to illness, he/she can apply for another one year of suspension with the approval from the university’s Office of Academic Affairs. The accumulative total period of suspension should be no more than two years.
30. Students who are approved by the university authority to suspend schooling should go through suspension application procedures before leaving the university. Students themselves and their relatives are held responsible for the safety of the students during the period of suspension.
31. After the end of the suspension, international students can make application for resuming schooling before the new term begins. When students who suspend schooling due to illnesses apply for resuming schooling, they should provide recovery certificates from hospitals of Class A Grade two or above and be confirmed by campus hospital. Students who suspend schooling due to infectious illnesses can resume schooling until after their recovery is confirmed by China’s health quarantine institution. The university’s Office of Academic Affairs is responsible for arranging the students who resume schooling to return to the original specialty and suitable grade to study. Students who seriously violate Chinese laws and regulations during the suspension period will be disqualified from resuming schooling.
第八章 退 学
Chapter Eight Discontinuing Schooling
32. International students in the following cases should be ordered or permitted to quit school:
I. Students who, successively 3 times or accumulatively 4 times, obtain less than 12 credits in the prescribed courses in two terms (autumn/winter term and spring/summer term respectively as one computation unit) (graduating students excluded);
II. CSL students who, successively twice or accumulatively 3 times, obtain less than 1o credits in the prescribed courses in two terms (autumn/winter term and spring/summer term respectively as one computation unit) (graduating students excluded);
III. Students who fail to complete the studies within the prescribed length of schooling (suspension of schooling included);
IV. Students who fail to apply for resuming schooling 2 weeks after the end of suspension of schooling or whose applications for resuming schooling are not accepted;
V. Students who are diagnosed by hospitals of Class A Grade two or above as being unable to continue their studies due to illnesses or accidental disabilities;
VI. Students who are absent from classes and other university activities for 2 weeks without asking for a leave;
VII. Students who fail to register 2 weeks after the stated registration date without good reason;
VIII. Students who voluntarily apply to quit school and cannot be dissuaded from the decision.
33. The case of international student quitting schooling is to be discussed and decided by the Zhejiang University Presidents meeting. The university will issue a Quitting Schooling Notice and deliver it to the student concerned him/herself.
34. The aftermath of students’ discontinuing schooling will be dealt with according to rules as follows:
1). Students who quit schooling because of illness (including unexpected disability) should be taken back home by their parents or guardians;
2). Students who quit schooling are entitled to a Discontinuing Schooling Certificate; those who have studied more than one year can apply for a certificate proving the study experiences.
3). Students who quit schooling are expected to complete the quitting procedures within one week after receiving the Quitting Schooling Notice.
Chapter Nine Graduation, Completion of Studies and Degree Conferment
35. International students who complete all the studies within the prescribed length of schooling and meet all the requirements for graduation will be issued Certificates of Graduation. Qualifications for graduation should be based on the education scheme formulated in the year of admission.
36. International students who are not able to finish the studies within the prescribed length of studies can apply for extending schooling years. The application should be made by the student him/herself and verified by the specialty school and International College and approved by the Office of Academic Affairs. Extra tuition fee and other fees due to extension should be paid by the applicants.
Students in the case of extended schooling years can apply for graduation in spring or autumn terms.
37. Earlier graduation can be applied if a student manages to complete all the study tasks prescribed in the syllabus ahead of the schedule. The application should be made by the student him/herself and approved by the specialty school, International College and permitted by the university’s Office of Academic Affairs and submitted to the responsible education authorities to be put onto file. Application for earlier graduation should be made two terms before the estimated time of graduation, otherwise it will not be handled.
38. If the total amount of credits an international student obtains when he/she graduates is 15 credits less (including 15 credits) than the amount of required credits stipulated in the university syllabus, he/she will be issued a Certificate of Completion instead of a Certificate of Graduation.
39. International students in the case of completion of studies can apply for returning to the university to re-attend the course(s) or other education links or re-take the examination(s) for credits they fail to obtain previously. The application will be only accepted 3 months after the completion of studies and before the end of fixed length of study expires. Students who pass the re-examinations can change their Certificates of Completion to Certificates of Graduation. Their graduation date will be the date when the certificates are changed. Those who fail to make applications within the stated period of time or those who are not able to pass the examination(s) within the stated period of time are NOT qualified to re-attend the course(s) or re-take the examination(s)
40. A bachelor’s degree will be conferred if a student meets all the requirements of the syllabus and is verified by the university as being able to graduate.
41．When an international student who has been given a demerit or more serious disciplinary action applies for degrees, he/she should make a written application two months before graduation. The written application will be first verified by the school where the student studies in and then submitted to the Office of Academic Affairs which will submit the application to the University Bachelor Degree Committee for review and final decision about whether to confer the degree or not.
42. In case the Certificate of Graduation, the Certificate of Completion, the Certificate of Attendance and the Degree Certificate is lost or damaged, students can apply for corresponding testimonials. The university, after verification, will issue corresponding testimonials which have the same effect as the original certificates.
第十章 附 则
Chapter Eleven Supplementary Articles
43. The Rules of Implementation applies to international students who get enrolled in autumn semester 2007 and thereafter. It also applies to international students of other grades on a reference basis.
44. The university’s Office of Academic Affairs and the International College are responsible for interpretation of the Rules of Implementation.